BDO UK LLP Jobs as Facilities Coordinator at Edinburgh,Scotland,UnitedKingdom 2022

Full Time

Website BDO UK LLP

This Job Listing is about BDO UK LLP in Edinburgh,Scotland,UnitedKingdom 2022 posted on

About the job

<!--> Ideas | People | Trust We’re BDO. An accountancy and business advisory firm, providing the advice and solutions businesses need to navigate today’s changing world. Our clients are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy - and the owners and management teams that lead them. We’ll broaden your horizons Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation? We’ll help you succeed Our clients trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with clients and building long-lasting relationships. You’ll be someone who can work pro-actively, managing your own tasks, but you’ll also be confident collaborating with others, communicating regularly with senior managers, Directors, and BDO’s Partners to enable us to serve our clients effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to our clients. As Facilities Coordinator, your role will be to assist with the provision of an efficient, effective and professional facilities and administrative support service to the Edinburgh office. The role will support the Operations Manager in the smooth running of the office (general maintenance, working environment and Health & Safety) to maintain a safe, clean and tidy work environment. The role is part of the business support team whose service levels underpin the firm’s commitment to the delivery of exceptional client service. Responsibilities

  • Health & Safety including DSE assessments, office inductions for new staff, manual handling and fire safety.
  • Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
  • Working with the Operations Manager and the Senior Facilities Manager to address internal space requirements and to organise/assist with an upcoming office refurbishment.
  • On-site co-ordination of internal moves within the office and ongoing team changes and the maintenance of floor plans.
  • Maintenance of kitchen areas ensuring dishwashers are emptied and filled as required to keep the kitchen areas clean and tidy, coffee machines are clean and fully operational and stocks of catering supplies (including vending machines) are maintained.
  • Monitoring stock levels of stationary and consumables used by employees and placing orders with suppliers.
  • Ordering & programming of access passes for staff and ensuring all signing in processes are adhered to.
  • Working with the Operations Manager by reporting all defective office equipment to the respective person and arrange for repairs to be carried out and replacement equipment ordered.
  • Supporting the Operations Manager as and when required regarding vendor management for soft and hard FM services.
  • General housekeeping to help maintain a clean and safe working environment.
  • Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
  • Upkeep and review of Manuals, Handbooks, Guidance notes etc.
  • Cover receptionist role & responsibilities when required.
  • Control, ordering and distribution of stationery.
  • To copy, scan and print documents for staff on an ad-hoc basis. Undertaking first line fix of printers including clearing jams, installing consumables and identifying driver issues.
  • Ensure all printers are stocked and checked at the beginning of every working day to ensure all are working. Reporting any faults reported (that cannot be rectified on site) within 1 hour.
  • On-site liaison for IT Department handling routine equipment replacing and troubleshooting and general queries, for example, setting phones up.
  • Providing excellent customer service to all internal staff and external visitors
  • Other tasks and duties as required
  • Knowledge of Facilities Management processes preferable.
  • Previous experience of working within a high profile corporate environment.
  • Previous experience in Health & Safety or willingness to undertake training.
  • Presents a professional appearance and attitude at all times, as will be required to meet and greet clients.
  • Discreet when handling confidential information.
  • Is confident with communication. Recognises that different people require different approaches and adjusts style appropriately.
  • Ability to communicate with senior members of the firm to ensure all of their requests are dealt with in a timely and professional manner.
  • Ability to adapt to new experiences including learning new skills or systems in order to provide help during busy periods. Able to jump in on a moments notice.
  • Uses initiative to find tasks to complete and catch up on when in quiet periods.
  • Pro-active and hands on – happy to support other Team members.
  • IT Skills, Outlook, Excel, Word.
  • Professional, friendly and welcoming attitude.
  • Excellent communication skills.
  • Organisational skills and a flexible outlook to tasks with the ability to prioritise a busy workload.
  • Excellent attention to detail.
  • Adept at managing multiple tasks whilst keeping track of own workload using a ‘to do list or similar. Will deal with competing requests in a confident and mature manner, weighing up urgency and deadlines to decide on priorities. Will use the wider team to get work done as necessary. Advises managers when they can expect their work if unable to process promptly.
  • Remains calm under heavy workloads and tight deadlines and ensures all work is complete to a high standard.
  • When faced with a new challenge will use initiative to work out the best way to do it.
  • Has a flexible approach and is adaptable.
  • Is a team player willing to make a contribution to the wider team. Advises colleagues when has spare capacity to help and or is in need of support. Mutually supportive of others and willing to help in different departments as required.
  • Is receptive to new ideas and remains focused during times of change and promotes change amongst team by own behaviour.
You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to the business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task in hand. At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We’re in it together Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs. We can provide the best support for our clients and people when we’re working side by side. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value for our clients and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO. We’re looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in them. Across 17 UK locations, we are 6,500 unique minds coming together to help our clients reach their ambitions. We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.-->

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Full Time 
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