Speaker Bureau Program Manager in ClinicalMind Tonga

Internship
  • Internship
  • Tonga

Website ClinicalMind

This job listing is about ClinicalMind in Tonga 2022 exclusively on jobizille.com

Job Summary

The Speaker Bureau Program Manager is responsible for the day-to-day management and execution of logistics for various pharmaceutical and biotech speaker bureau programs and ensuring programs are on schedule and within budget. This position includes administrative duties, database management, phone support, and email communications with some travel required. This individual will manage all project operations from inception to execution. This role will include maintaining budgets and enforcing deadlines.

Roles And Responsibilities

    • Provide full-service program management services for virtual and live speaker bureau programs
    • Walkthrough virtual meeting rehearsals, as needed, with faculty and reps
    • Coordinate all meeting logistics including registration, ground transportation, hotel accommodations meeting room set-up, audio/visual services, meal functions, venue contracts, on-site staff, and budget reconciliation at the conclusion of the program
    • Partner with sales representatives to confirm requested program specifics upon receipt of program request; to communicate program updates and to confirmemind regarding the planning process and program execution
    • Make menu selections while adhering to budget and compliance guidelines; sign and review BEO and finalize venue logistics with the rep to ensure program needs have not changed; review and log venue receipts post-program
    • Keep detailed files on all aspects of communication, correspondence and financial documents relating to each program including records of contracts and special menu selection.
    • Provide timely and accurate reporting to the Speaker Bureau Director (SBD) on project status
    • Track and record estimated and actual speaker honorarium, expenses, travel, food and beverage costs and audiovisual equipment
    • Complete the reconciliation of programs per internal and client processes
    • Utilize the database for initiating and tracking the progress of each program
    • Provide coverage for other team members when needed
    • Full understanding of quality control process to include but not limited to client QC process and resolution methodology
    • Maintain good understanding and adherence to client and industry compliance guidelines

    Job Requirements And Qualifications

    • Bachelor’s degree with 1+ year of relevant experience or 5+ years of relevant experience
    • 1+ years of Medical Communication / Speakers Bureau experience
    • Must be extremely organized and possess superior attention to detail
    • Excellent written and verbal communication
    • Ability to multi-task and maintain timelines and priorities in a highly professional manner
    • Ability to manage projects with minimal supervision from end to end
    • Ability to interact with various levels of management, staff, and clients internally and externally
    • Excellent problem-solving skills
    • Display an in-depth knowledge of meeting planning, contract negotiation and fiscally responsible meeting spend
    • Strong administrative and Microsoft suite skills
    • Demonstrated ability to work autonomously in a remote environment
    • Travel: Minimal travel will be required to: a) clients for customer support/maintenance, b) speaker programs both in the US and internationally as identified as important by clients, c) to other locales for training or other corporate meetings.
    • Location: New York, NY, remote considered

    ClinicalMind is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability.

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    Company: ClinicalMind

    Vacancy Type: Full Time 

    Job Location: Tonga

    Application Deadline: N/A

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