C002545 Senior Assistant (General Admin Support) (NS) – MON 12 Dec in EMW Kleve

  • Internship
  • Kleve

Website EMW

This job listing is about EMW in Kleve 2022 exclusively on jobizille.com

Deadline Date: Monday 12 December 2022

Requirement: Senior Assistant (General Admin Support)

Location: Uedem, DE

Full time on-site: Yes

NATO Grade: G10/48

Total Scope of the request (hours): 1,050

Required Start Date: 15 January 2023

End Contract Date: 30 September 2023

Required Security Clearance: NATO SECRET

Duties & Role:

This post is essential in providing Administrative, HR, IKM and Training Coordination support to CSU Uedem Commander, EXO and CSU staff. Under the direction of the Staff Officer (EXO), the incumbent will perform duties such as the following:

  • Provide administrative support to the Commander;
  • Create and record documents related to CSU activities;
  • Take minutes of CSU meetings and deal with the administration of the weekly reports and orders;
  • Coordinate all visitor requests to CSU Uedem, including support for VIP visitor events. Ensuring that all visitors meet the CAOC’s entry requirements;
  • Provides HR support to the Commander:
  • The responsibility for the maintenance of the CSU Personnel Database. Ensuring that all data is entered correctly and in line with the NCI Agency directive/guidance;
  • Overseeing in/out-processing of all CSU personnel;
  • Support and coordinate with HR on a range of subjects such as contract and security clearance renewals, annual leave reporting and other related duties;
  • Support with the Performance Management process;
  • Support Unit staff members in the travel administration process.
  • Processing Travel Requests and monitoring the travel arrangements. Submission of Travel Order Amendments, if required;
  • Develop and monitor a local travel plan for planning and execution purposes;
  • Resolve emerging travel issues, if required;
  • Provide local coordination, support and execution of all training requirements for the Unit personnel (including on-site training, if required);
  • Support the Commander in planning the training requirements for the Unit;
  • Provide bidding inputs for NATO trainings at NCI Agency Academy Oeiras & NATO School Oberammergau and for the commercial trainings, as per Commander direction;
  • Manage and update training requirements on the NCI Agency Corporate Academy SharePoint Site;
  • Coordination with NCI Agency Corporate Academy SharePoint Site on allocation of seats, training requirements, and training related budget issues;
  • Create & process Purchase Requests & Purchase Orders in EBA for external training requirements;
  • Provide IKM support by performing alternate IKM officer duties for the CSU;
  • Deputize for higher grade staff, if required;
  • Performs other duties as may be required.


Skill, Knowledge & Experience:

  • The candidate must have a currently active NATO SECRET security clearance

Experience and Education:

  • Vocational training/education and experience in a relevant discipline with post-related experience: demonstrated “hands-on” and practical experience in relevant areas and processes/policies: Administration, HR, IKM and Training Coordination;
  • Demonstrated ability to work independently within the four areas as well as with any other area related hereto as needed.
  • Experience in performing a broad range of work, sometimes complex and non-routine, in different fields;
  • Good knowledge and experience of using MS Office applications specifically Excel and Word;
  • Knowledge and hands-on experience with SharePoint;
  • Experience in activities which involve the provision of administrative assistance to compile, verify, record and process forms and documents, in accordance with NCI Agency directive/guidance;
  • Experience in the preparation of correspondence, proofreading material for accuracy, compiling material for publication and performing other related administrative duties.

Desirable Experience and Education:

  • Prior experience of supporting a performance management process;
  • Experience using and administrating MS SharePoint;
  • Knowledge of NATO HR policies;
  • Prior experience of working in an international environment comprising both military and civilian elements.

Company: EMW

Vacancy Type: Full Time 

Job Location: Kleve

Application Deadline: N/A

Apply Here