Facilities Executive in JLL Dhaka, Dhaka, Bangladesh

Website JLL

This job listing is about JLL in Dhaka, Dhaka, Bangladesh 2022 exclusively on jobizille.com

Title – Facilities Executive (Technical Services)

Business unit – Integrated Facilities Management

Reporting to – AFM Technical / Facility Manager

Key stakeholders – Account Management team, CS team of CLIENT and other stakeholders

Direct reports – Nil

Duties & responsibilities

What this job involves –

OVERALL ROLE

Facility Operations

  • Review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations.
  • Tracking and prepare operating expenses of utilities.
  • Maintenance of power supply in the facilities, HVAC system, office furniture, general repair and maintenance, UPS, DG, Plumbing, fire layouts and operational procedures.
  • Data collation for Stock Costs, Operating Parameters for equipment & utilities, statistics for energy consumption, water consumption and analysis for FM reports.
  • To make sure that HSE training is given to all O&M staff and team is aware of HSE rules & regulation are following same.
  • To make sure any vendor is coming for any work is briefed regarding HSE rules and he is following all rules and using proper PPEs.
  • Ensure an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by CLIENT.
  • Plan, organize and arrange internal events for any processes or business.
  • Achieve client satisfaction to client expectations.

Reporting

  • Assist in compilation of all MIS.
  • Contribute to the monthly management report and quarterly business review to CLIENT and other reports as required.
  • Support the Manager, Facilities on process implementation, standardization and benchmarking and achieving short and long term operational cost saving initiatives

Vendor Management

  • Vendor grooming and real time monitoring of services and periodic reviews.
  • Manage service contracts including inspections and quality management of service delivery.
  • Ownership of completing the purchase process undertaken by self or peers.
  • Ensure timely process / invoice collection & payments to vendors.
  • Follow a structured vendor management program as per CLIENT specifications which includes monthly meetings with vendors with a proper agenda and carrying out relationship health checks.

Major Responsibilities

  • Achievement of contracted service levels and performance indicators.
  • Achievement of contracted customer satisfaction expectations.
  • Management of resources to ensure no disruption to CLIENT’s business.
  • Achievement of savings initiatives as agreed with CLIENT.
  • Achievement of IPMP goals as agreed with the manager.
  • Actively participate and deliver creative ideas to CLIENT in all sustainability related programs.
  • Raise a building incident report for any incident that occurs within the premises and follow up on the same till its closure.
  • Address queriesequests that arise out of the weekly forum.
  • Accountable for all inventories and contracts for FM related equipment.
  • Provide physical signoffs for all invoices provided by the landlord and vendors.
  • Coordinate all weekend and daily activities (internal, landlord & vendor) according to the annual planned preventive maintenance calendar.
  • Coordinate fire evacuation drills and first aid training.

Relationship Building

  • Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients.
  • Gains respect of Jones Lang LaSalle people, clients and where appropriate with the broader business community.

Communication

  • Listens effectively and communicates through actions and examples
  • Has strong written and oral communication skills

Decision Making

  • Is able to make difficult decisions and resolve problems or improve operations.
  • Actively searches out opportunities to achieve best results.

Performance objectives

  • To achieve financial and other targets established by the Operations Manager – Facilities
  • Achievement of the key performance indicators and service level agreement targets as decided by CLIENT and Jones Lang LaSalle .
  • To deliver the global benchmark standards through the team of Jones Lang LaSalle for CLIENT.
  • Achievement of contracted service levels and performance indicators
  • Achievement of contracted customer satisfaction expectations
  • Management of resources to ensure no disruption to CLIENT’s business
  • Achievement of savings initiatives as agreed with CLIENT.
  • Achievement of IPMP goals as agreed with the manager.

Key Skills

Knowledge and understanding of relevant legislation, codes of Practice, guidance and operating procedures. Ability to keep abreast of trends and related best practice. Evidence of strong interpersonal skills in order to establish credibility with colleagues and senior management and to foster effective working relations with a wide range of senior internal, client and external contacts. Influencing/negotiation skills with the ability to adopt different styles depending on the circumstances. Identify conclusions or approaches to problems Systematic approach with good attention to detail. Excellent PC skills, proficient in Microsoft Word and Excel. Interest in continuous improvement and development of new technologies. Solid organizational skills, analytical ability and communication flair. Ready to work extra Hours if required. Pleasant Personality & Good Attitude. Excellent verbal communication skills – incorporating contact on a one to one level, addressing senior management meetings, formal presentations and client meetings. Ability to work unsupervised and take positive action to resolve issues on own initiative. Self-motivated with the ability to enthuse and manage multi-cultural teams and management. Presentation skills to deliver specialist advice at all levels and to deliver localized training to staff as required. Results orientated with a strong focus on the delivery of objectives, including an ability to provide creative and innovative solutions based on a sound understanding of business requirements. Good organizational skills, ability to balance competing demands and to meet deadlines. Ability to contribute as a member of specific groups within the company meeting structure. Ability to research and generate policy and strategy. Team player, strong business acumen Ability to work through and identify the root cause of any problem Ability to carry out an audit and gather objective evidence through observation, interview and sampling of documents and records

Employee specification

B. Sc in EEE with at least 4/5 years’ engineering experience within working with corporate clients. Practical working knowledge of up-to-date FM tools and techniques within a Facilities Management environment. Quality Management system development or auditing experience Experience of investigating incidents and reporting objectively. Continuous improvement in the following –

  • Morale and satisfaction of employees under management.
  • Client satisfaction.
  • Improvement and savings initiatives for the sites as well as Jones Lang LaSalle

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Company: JLL

Vacancy Type: Full Time 

Job Location: Dhaka, Dhaka, Bangladesh

Application Deadline: N/A

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