Receptionist & Studio Coordinator in Gensler at Birmingham, England, United Kingdom

Part Time

Website Gensler

This listing is about Gensler in Birmingham, England, United Kingdom
in 2022

About the job

Birmingham, UK

Your Role

We are seeking an experienced Studio Coordinator to join our Birmingham office support team. In this role, you will be integral to the experience of both our employees and our clients, taking responsibility not only for the teams you support but also for the space that we work in.

You will thrive in a fast-paced environment where the key to success is pro-activity and communication. You’ll be able to quickly acclimatise to our culture, adapt to our various leaders and navigate your way around our various resources and knowledge networks. The ability to juggle multiple short and long term deadlines is a must, as is continual prioritisation. You will be a natural relationship-builder, able to communicate with colleagues at all levels.

What You Will Do

  • Partner with the studio leader(s) to plan and act on business priorities, studio initiatives and longer-term projects
  • Day-to-day support of the studio, including staff whereabouts, arranging studio meetings, staffing, timesheets, time off requests etc.
  • Promote events happening within the office and facilitate participation
  • Support the onboarding of new hires into the studio
  • Diary co-ordination for Principals and other Senior members of staff, involving high level client communication
  • Make complex international travel arrangements for all studio members
  • Complete expenses for Studio Leaders/Principals
  • Responsible for maintaining a pristine studio including regular walkthroughs and updates of display areas

Partner with the Office Manager to plan day to day running of the office:

  • Answering, screening, and directing calls, handling all queries and concerns in a professional manner
  • Tidy and maintain reception and office space
  • Monitor conference room schedule and booking guests in with building reception staff
  • Meet and greet all visitors, offering assistance and providing refreshments as appropriate
  • Book and provide meeting catering requirements as necessary
  • Monitoring and advising people in the office in line with covid precautions
  • updating books and vendor contact details on Library Resource Database
  • Stock taking and advising on supplies to be ordered
  • Work closely with facilities to maintain the environment to a satisfactory level
  • Assist with building maintenance issues and requests, working with facilities and building management
  • Assist with postal needs and deliveries

Your Qualifications

  • Ability to multitask in a fast-paced environment with a strong sense of urgency and professionalism
  • Flexibility and a willingness to get involved in areas that might be outside your core responsibilities
  • Minimum of 2 years + experience within a similar role
  • Excellent attention to detail and superior organisational and time management skills
  • Experience in travel management
  • Strong verbal and written communication skills
  • Sensitivity to confidential projects and information
  • Presentable and client ready
  • Knowledge of Photoshop/Bluebeam and Indesign a bonus
  • Knowledge of Workday & Salesforce a bonus
  • Bachelors’ degree preferred
  • Interest in growing within a global business
  • Happy to work full time within the Birmingham Office

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

Posted 30+ Days Ago Full time R-6951

Gensler is a global architecture, design, and planning firm with 49 locations across Asia, Europe, Australia, the Middle East, and the Americas. Founded in 1965, the firm serves more than 3,500 active clients in virtually every industry. Gensler designers strive to make the places people live, work, and play more inspiring, more resilient, and more impactful.


Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

You may view our Pay Transparency Statement , your EEO rights under the law , and EEO is the law supplemental information . Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.

Gensler endeavors to make accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [email protected] .

Company: Gensler

Vacancy Type:  

Job Location: Birmingham, England, United Kingdom

Application Deadline: N/A

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