Howden Group Holdings Jobs as Trainee Company Secretarial Assistant (12 month FTC) at London,England,UnitedKingdom 2022

Website Howden Group Holdings

This Job Listing is about Howden Group Holdings in London,England,UnitedKingdom 2022 posted on

About the job

From day one, our mission has been to create an independent business with a unique culture – one that is controlled by the people who work for it. Finding the most talented and entrepreneurial people has always been key to our success.

People come to Howden Group Holdings for lots of different reasons, but they stay for the same one: our culture. That’s what sets us apart, and why we nurture and retain the best talent in the market. Whatever your priorities – work/life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden Group.

Role Definition

An opportunity has arisen for a 12-month fixed term contract, for an entry-level company secretary to join this high profile, fast-paced Group. This role will provide training on a broad range of core company secretarial duties including shares related matters and support the department to achieve the highest governance standards by maintaining accurate and organised records.

There will be ample opportunity to get involved with a range of projects working with all team members. The role calls for a confident and upbeat self-starter with a good understanding of company secretarial role and company law who is eager to learn and apply their knowledge.

As the Trainee Company Secretarial Assistant you will have responsibility to assist the Company Secretarial team in managing the provision of services to the Group’s boards, shareholders and the business in accordance with Group policy to achieve targets, develop the business and deliver an excellent and comprehensive service.

Key Responsibilities

  • Assist in the arranging of board and committee meetings including board paper production and following up on board action points

  • Assist in minute-taking of non-regulated subsidiary board or committee meetings

  • Assist in the maintenance of Divisional statutory books to ensure timely and accurate filings including tracking and diligent filing of meeting minutes

  • Assist in the management of Group and Divisional subsidiary share transactions including drafting of documentation to shareholders, transfer and allotment of shares and share-related reconciliations

  • Assist in maintaining Group subsidiary statutory records via Diligent Entities

  • Assist with the update and management of Group corporate structure charts and process maps

  • Drafting and proof reading documents (including minutes, annual reports etc.)

  • Filing forms and documentation with Companies House

  • Assist in the implementation and maintenance of an up to date, structured Company Secretariat filing and archiving system

  • Assist in M&A activity, Group-wide projects and ad hoc matters

Core Responsibilities for All Staff

  • Deliver a personal performance that contributes towards the Group’s objectives;

  • Achieve lasting relationships with all parties (clients, markets, suppliers, third parties and other staff);

  • Consistently deliver an excellent and comprehensive service;

  • Ensure all dealings are carried out with integrity and professionalism;

  • Act in utmost good faith, in accordance with Group policies and never risk the Group’s reputation;

  • Continuously develop skills and knowledge;

  • Develop others where you are responsible for their performance; and

  • Maintain accurate records and deal with correspondence appropriately.

Key Accountabilities (What you are measured on)

  • Understanding the requirements of the Group and responding appropriately in dealing with a varied workload and competing priorities; Ability to produce required material accurately and within required timescales;

  • Ability to understand the needs of others and to deal with colleagues and Board members sensitively, with discretion and with a good sense of humor;

  • Dealing appropriately with confidential information; and

  • Responding promptly to requests for assistance.

Key Competencies (Skills and abilities needed to perform role)

  • Have good written and verbal communication skills, attention to detail is needed;

  • Ability to make use of new technology and systems within the company secretarial environment, including new and additional modules within Diligent Entities;

  • Able to work cross-functionally and form strong working relationships internally with people of all levels of seniority;

  • Technical knowledge and accuracy;

  • Have good project management, planning and organisational skills; ability to handle own time, prioritise and meet timelines without compromising on quality; and

  • Ability in problem analysis, troubleshooting and resolution.

Key Competencies (Knowledge and experience)

  • Diligent Entities experience (or equivalent) (desire);

  • Diligent Boards experience (or equivalent) (desire);

  • Knowledge of existing UK statutory and regulatory legislation; and

Professional Qualifications

  • Recognised degree or equivalent qualification (ideally Finance or Law)

  • Have achieved GradCG status or be studying for the Chartered Governance Qualifying Programme

  • Good Microsoft Office Knowledge

Vacancy Type: 
Job Location:
Application Deadline:

Apply Here