Meeting Planner in Scout Clinical Mineral Wells, TX

Website Scout Clinical

This job listing is about Scout Clinical in Mineral Wells, TX 2022 exclusively on

Meeting Protocol Worldwide (MPW) is celebrating its 27th year of planning meetings exclusively for the clinical research and pharmaceutical industry. MPW has organized thousands of meetings for hundreds of pharmaceutical, biotech, medical device manufacturers, and clinical research organizations in over 68 countries around the world. We are recognized as a leader in our field for quality, service, attention to detail, and stellar team members. If this sounds like you, we’d love to have you join our rapidly growing team!

MPW is seeking a Meeting Planner to be join our team. This role will be responsible for all facets of the planning and on-site duties for our clients’ meetings. These duties include, but are not limited to, budget management, strategic planning, third-party relationships, and oversight of on-site execution teams.


  • Serve as the primary point of contact to our clients, hotels, travel agencies, ground transportation and other related parties for each meeting.
  • Consult with client(s) to identify goals and vision, establish direction, facilitate solutions, and get decisions made.
  • Oversee and manage meeting and event budgets to exceed expectations, including financial reconciliation and post-meeting.
  • Travel to domestic and international locations to execute meetings and events (paid weekend travel).
  • Responsible for the invitation and registration process
  • Oversight of travel arrangements including airport transfers
  • Update/maintain database, including data entry
  • Generate and provide attendee status reporting
  • Oversee all aspects of hotel arrangements including rooming list, meeting space, food and beverage, and audio/visual equipment
  • Collect and reproduce all speaker presentations
  • Generate and distribute all other collateral ensuring that materials are professional and appropriately reflect client and MPW standards
  • On-site operations and the management of the meeting and travel staff.


  • Minimum three years of experience within the hospitality/meeting planning industry is required
  • Excellent Interpersonal skills (friendly, out-going)
  • Attention to Detail
  • Well Organized with an ability to Prioritize and Multi-Task
  • Patient, Flexible Attitude
  • Excellent Time Management
  • Ability to Work under pressure in a Fast Paced, Demanding Environment
  • Self-Motivated but also Follows Instructions
  • Coachable
  • Good Communicator/Articulate
  • Ability to Evaluate and Negotiate proposals from 3rd party suppliers
  • Problem Solver
  • Team Player
  • Well Groomed
  • Proficient with MS Office Suite, PowerPoint, and database programs
  • Approximately one week per month of travel (domestic and international)
  • Valid passport
  • On-site management usually requires long periods of standing and extended work hours

MPW offers a competitive compensation and benefits package. Visit our website at or follow us on LinkedIn for other employment opportunities.


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Company: Scout Clinical

Vacancy Type: Full Time 

Job Location: Mineral Wells, TX

Application Deadline: N/A

Apply Here