Operations Administrator in NES Fircroft Georgetown, Demerara-Mahaica, Guyana

Website NES Fircroft

This job listing is about NES Fircroft in Georgetown, Demerara-Mahaica, Guyana 2022 exclusively on jobizille.com

1. Job title:

Operations Administrator (Guyana)

2. Reports to:

Operations Manager

3. Supervises:

N/A

4. Job function/Scope:

Providing support to Operations Manager on maintaining and updating cost and project related trackers; ensuring alignment with Finance on accruals on a monthly basis. Responsible for raising department related PR’s, for collating data and raising PO’s and Call-offs.

Required to perform receipting of goods/services in D365/Medius so as to facilitate processing of invoicing. Ensuring that department support is prioritized according to the department requirements and deliverables are achieved in accordance with outlined timelines. Charged with minuting meetings, answering telephone enquiries, ordering items for the department e.g. PPE. Ensuring that the base skills & competency matrices are maintained and ensuring both service delivery and team targets are met in accordance with customer or company requirements.

5. Location : Guyana

6. Roles & Responsibilities

  • Prepare and maintain all department related cost logs/ trackers
  • Ensure department accruals are submitted to Finance on a monthly basis
  • Reconcilation of monthly figures with Finance system
  • Prepare all department related Purchase Requisitions
  • Perform receipting of goods/services in D365/Medius so as to facilitate processing of invoicing
  • Based on supplier quotes, as and when instructed, prepare all Purchase Requisitions, and Contract call-offs for allocated site(s) .
  • Ensure D365/Medius queue is cleared every 1-2 days
  • Collect, scan and input into D365 all employee & subcontracted labour timesheets by CoB each Monday for the prior week (or next working day for monthly based employee timesheets)
  • Maintain equipment subcontractor tracking sheet, ensuring all delivery notes are recorded no later than 2 days after delivery
  • Resolve any queries arising from draft POs
  • Management of Petty Cash ensuring all transactions are recorded and cash in hand balances with statement
  • Answer telephone and deal with enquiries
  • Manage general department office consumables needs and upkeep.
  • Charged with collating weekly and monthly timesheets and maintaining holiday planner; updating operational registers.
  • File all base documentation

· Any other duties assigned within the parameters of this role

Safety Performance:

  • Ensure safe-working practices at all times.
  • Participate in Safety meeting where necessary and take minutes.
  • Empowered to “stop the job” if an action is considered unsafe and report to line supervisor.

Work Instructions / Procedures:

  • Comply with all relevant company work instructions and procedures for each job function. Suggest any improvements to improve service delivery and amend work instructions.

· Comply with the company procedures.

· Comply with Level 1 of HSE Employee Responsibility and Accountability.

· Comply with Level 1 and 2 of Client’s Values & Behaviours.

7. Performance Measure

· Accuracy of data

· Accuracy of invoices

· Adherence to project timelines and milestones

· Adherence to procedures

· Customer satisfaction

· Compliance statistics

8. Qualifications and Experience

· CAT/ CIPS or equivalent in related cost function field

· Project Management Certification would be considered an asset

· Knowedge and understanding of cost monitoring and controlling mechanisms

· Microsoft Office experience essential

· At least One (1) Year Experience working in the oil and gas Industry

· Familiar with working in a demanding office environment environment

· Experience in dealing with competing demands

9. Core Competencies

1. Analytical Skills- Stong analytical skils in cost management and ablility to understand the scope of work and build WBS’s in alignment with the cost structure of AX.

2. Communication – Excellent communication and interpersonal skills, you will be able to build strong working relationships with all levels and be able to influence and collaborate with others the ease.

3. Customer Focus – A commitment to providing a good customer service.

4. Personal Integrity – Builds trust and respect and maintains standards of honesty and integrity.

5. Team Working – Ability to work within a team and on own initiative.

6. Reliability – Takes responsibility for personal performance.

7. Results Orientation – Striving to improve or meet a standard of excellence.

8. Commitment to Safety – Takes responsibility for both their own safety and that of their colleagues.

Company: NES Fircroft

Vacancy Type: Full Time 

Job Location: Georgetown, Demerara-Mahaica, Guyana

Application Deadline: N/A

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