Executive Assistant in TASC Outsourcing دبي, الإمارات العربية المتحدة

Website TASC Outsourcing

This job listing is about TASC Outsourcing in دبي, الإمارات العربية المتحدة 2022 exclusively on jobizille.com

We are hiring Executive Assistant to join one of our major clients in Dubai , UAE.

Main Responsibilities

  • Serve as the focal point of contact for Senior Leadership Team (SLT) members for any inquiries
  • Manage and maintain the SLT’s calendar including scheduling meetings, appointments, and conference calls and keeping minutes of meetings when necessary
  • Coordinate the SLT’s travel itineraries, flights, visas, hotel accommodation, and other travel needs in cooperation with the Travel & Events Management (T&EM) team and follow up to ensure it’s done on time
  • Arrange team meetings of the SLT and handle all associated tasks such as transportation and accommodation arrangements in cooperation with the T&EM team
  • Support the SLT with expense management and provide general administrative support
  • Work closely with the System Admin and T&EM Leaders to compile monthly expense reports, and provide the SLT with regular updates regarding expenditures and the remaining budget
  • Ensure confidentiality when handling all matters related to the SLT
  • Support the respective UAE team members with medical utility purchase, prepare acknowledgment letter, distribute medical utility to the requester, update Nintex, and collect the signed acknowledgment letter to update the expense report/PO
  • Provide full-cycle support with the sample management such as liaising with managers to collect requirements, ordering samples, maintaining all the necessary documentation and sample trackers, updating systems, dispensing the samples, etc.
  • From time to time, provide receptionist and office admin support to the UAE Head Office; greet visitors, answer calls and field them accordingly. Address visitor questions and needs, handle all couriers -incoming & outgoing-, order office supplies, etc.

Required skills

  • Bachelor’s degree preferred
  • Relevant previous experience in an office environment
  • Excellent written and verbal communication skills
  • Organizational skills
  • Excellent interpersonal skills with a high level of professionalism
  • Good time-management skills with the ability to multi-task and prioritize tasks without guidance
  • Ability to pay attention to detail
  • Good level of critical thinking and problem-solving skills
  • Good computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint


TASC Recruitment Team

Company: TASC Outsourcing

Vacancy Type: Full Time 

Job Location: دبي, الإمارات العربية المتحدة

Application Deadline: N/A

Apply Here