Accounting/Purchasing Administrator in Work From Home at Southborough, MA

Website Work From Home

This listing is about Work From Home in Southborough, MA
in 2022

About the job

Novotechnik has developed new technologies that are raising the standard, bringing a new level of linearity and reliability to non-contacting applications.

An international sensor and transducer manufacturing company, Novotechnik’s US operations are headquartered in Southborough, Massachusetts. Contelec and Novotechnik are divisions of the Siedle Group.

The company develops and produces a wide variety of rotary, and linear position sensors using contacting and non-contacting technologies for a wide range of motion control applications in the automotive, machine engineering, plastics, medical equipment, hydraulic, pneumatic, medical products and control industries.

Responsibilities —

Accounts Payable – Match invoices to package list receiving, enter vouchers into Macola, process check, payment of vouchers in Macola and filing. Reconciling checkbook to bank statement (monthly). Closing AP with Macola system. Daily review of bank account to check bank activity.

Accounts Receivable – Pulling invoices, wire transfers/credit card payments received from customers, entering payments into the Macola system, creating bank deposit slips and filing paid invoices. Closing AR within Macola (monthly).

Purchasing – Running necessary weekly reports to determine product needs (from Novotechnik and Contelec), as well as any additional outside processing. This may include spare parts, and office/shipping supplies.

Shipment Processing – Pull existing process orders, and calculate USD for product from Novotechnik, Contelec, or Variohm. Ensuring the POs are updated in Macola (in USD). Match delivery notes with POs and enter inventory in Macola.

Additional duties —

  • Check incoming emails and process as required; respond to incoming calls as needed
  • Log into the bank account and record all incoming deposits and outgoing EFT payments into the checkbook. Pull corresponding open invoices and match to any remittance paperwork received
  • Log into Converge and print the settled credit card batch from the prior day and verify against the prior days’ invoices and the incoming credit card deposit from that morning; input deposit batch into Macola and file all documents (weekly)
  • Input EFT deposits received, into Macola and then complete all paperwork (weekly)
  • Match incoming checks to outstanding invoices, once a week prepare bank deposit and take to the bank. Input deposit batch into Macola and file all paperwork
  • Check order requirement log and order all product needed from NT/CAG/P3/Temposonics or Variohm. Orders to NT are priced in Euro and orders to CAG are priced in CHF. All other POs are in USD
  • Each week run reorder point report and order product as needed
  • Prep weekly shipments. Manifest will be sent from the factory and you will need to pull POs, verify pricing and quantities and batch together until shipment arrives
  • Once shipments are checked in, get Euro/Chf exchange rate for the day and reprice all incoming product to USD; update POs to reflect USD pricing and receive in all product
  • Voucher all incoming invoices, bills etc. in Macola
  • Write checks and pay bills that are due (typically twice a month)
  • Reconciliation of checkbook/bank account/cash and credit cards at month end
  • Month end close, process all GL journal entries
  • Process any returns

Experience –

  • 2-4 years of relevant experience
  • Associate’s degree preferred but not required
  • Experience in inventory management/purchasing a plus
  • Accounting skills, with experience in day-to-day AP and AR processes
  • Strong attention to detail and organizational skills required
  • Must have flexible work style, and be willing to assist in other areas, and cross train for other roles
  • Must be reliable and take pride in producing quality work
  • Experience with Macola, or similar ERP
  • Ability to meet deadlines
  • Must be able to work on a team, and support others if needed

No travel is required. Sponsorship or relocation not available for this role.

Company: Work From Home

Vacancy Type:  

Job Location: Southborough, MA

Application Deadline: N/A

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